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Earth Interactions Style Guide for Manuscript Submissions
Articles posted on the Earth Interactions journal will be coded in Standard Generalized Markup Language (SGML), and much of the structure and style of the article will be driven by both the capabilities and limitations of SGML and its delivery over the World Wide Web. A separate, simpler structure and style will be followed for manuscripts through the peer-review process. This style guide governs the basic components of this "submission style." The effective and rapid processing of submitted manuscripts depends on taking advantage of automated processing whenever possible. This will be greatly enhanced if authors carefully follow the guidelines provided here. This style guide document is an evolving one that will undergo changes rapidly as experience is gained in processing submissions. Authors are encouraged to refer to it frequently to keep up to date on style and format issues as they prepare or revise their manuscripts. We also encourage suggestions for ways to improve these guidelines (or any aspect of the information to contributors of Earth Interactions), which can be e-mailed to earthinteractions@agu.org 2. Manuscript componentsA manuscript is normally made up of the following components: title section, abstract, text, tables, figures (possibly including animations or supporting datasets), acknowledgments, references, and possibly appendixes. These instructions are based on the assumption that the author is preparing the manuscript in a standard word processor so only the actual style elements in the word processor document are covered here. 2.1. Title sectionThe title section should be the first page of the manuscript. The title of the manuscript should be set in large type (preferably 20 pt, with all remaining text 12 pt), followed by the name, affiliation, and e-mail address of the author(s), each starting on a new line, with the author name flush left and the affiliation and e-mail address lines indented. The author affiliation should not represent a complete mailing address but should be sufficient for one to be determined from other sources if necessary (for example, "National Center for Atmospheric Research, Boulder, CO" would be sufficient). The author's e-mail address should be prefaced by "E-mail:" and be on it's own line. At the end of the author list, starting on a new line, the corresponding author should be indicated with the text: "Corresponding Author:" followed by the author's name. 2.2. AbstractThe abstract should be the second page of the manuscript. It should follow a heading "Abstract" set bold and flush left on its own line. The abstract should be 250 words or less and should conform as much as possible to the ANSI/NISO Z39.14 standard. Therefore, the abstract should avoid using any nonASCII special characters and should not reference other works. 2.3. TextThe text should be organized into sections, each with a heading on a separate line. Primary headings should be set in bold and numbered consecutively. Secondary headings should be set italic and numbered consecutively under each primary section with decimals, following the number of the primary section under which it falls (1.1, 1.2, 1.3, etc.). Tertiary headings should be set regular font and numbered consecutively under each secondary heading (1.1.1, 1.1.2, 1.1.3, etc.) 2.4. TablesTables should be numbered and referred to in text as "Table n" (where n is the number of the table). They can be set on their own page or embedded in the page of text near where they are first referenced. Avoid using vertical lines in tables and use formatting to arrange columns so that they are easy to read. Horizontal lines should be used only to set off header information for columns or to provide breaks in major sections of a table. 2.5. Figures and datasetsFigures should be numbered and referred to in text as "Figure n " (where n is the number of the figure). Searches and automated processing will be enhanced if the primary reference to a figure is always made in this way (e.g., do not use "Fig.n" as an abbreviation). Figures can be set on their own page or embedded in the page of text near where they are first referenced if they are static images. Alternatively, they can be included as separate files (no fewer than one file per numbered figure) that will be linked to the text reference. For figures included as separate files, each figure or figure panel that is contained in its own file should be explicitly cited in text so that the link can be established with that file. (Note that an accepted manuscript in final form will require separate files for each figure to be used in the SGML processing.) Animations, 3D visualizations, or figures including sound will, of course, need to reside as separate files that can eventually be linked to the text. Datasets included with a manuscript should referenced in text in a manner similar to figures (as "Dataset n") and numbered even if only one dataset is included. 2.6. AcknowledgmentsThis section should immediately follow the main text portion of the manuscript. The heading "Acknowledgments" should be set in bold on its own line, flush left, followed by the acknowledgments text. This should be brief and only acknowledge those who provided direct help in the research and writing of the manuscript. This is also the typical location to acknowledge financial support for the research presented. 2.7. AppendixesAppendixes, if present, should be identified by a capital letter and referred to in text in the form "Appendix A" (even if only one appendix is included it should be labeled as "A"). The appendix or appendixes should follow the acknowledgment section but precede the references and should be identified by a heading set bold and flush left in the form "Appendix A. Title of the Appendix" on its own line (or wrapping to multiple lines). Figures, tables, or datasets referred to in the appendix should continue the consecutive numbering established in the main text (that is, do not label a figure "A1"). 2.8. ReferencesThe reference section should begin with the heading "References" set in bold, flush left, on its own line. References should be ordered alphabetically by the lead author's last name and should follow either AMS or AGU style. They will be set in a standard uniform style for the journal when the SGML coding is done, and as details of that style are set this section of the style guidelines will be expanded to include more information on them. 3. Citations, references, and linksCitations in text should consist of the name of the author and the year of publication: for example, Smith (1995) or (Smith 1995). If there are three or more authors, state the first author's name followed by "et al." and the year of publication: for example, Smith et al. (1995) or (Smith et al. 1995). When there are two or more papers by the same author or authors in the same year, use letters after the year: for example Smith (1995a). For multiple citations to the same author separate the years by commas, as in (Smith 1994, 1995), and separate different authors by semicolons, as in (Smith 1994, 1995; Jones 1995). Citations to Internet accessible documents or datasets can be made in the form of URLs written out in text. The Internet is a dynamic environment, however, and URLs of materials change frequently at even the most stable sites. For this reason, while URLs can be included in text for a variety of resources, only those URLs that point to datasets at an established world data center will be coded as links in the final SGML article document. Thus, authors should not expect all URLs to be represented by active links in their manuscript. Further, the acceptability of a manuscript during the peer-review process should not depend on any file (whether it be graphics or a dataset) that is not part of the manuscript file collection unless it resides at one of the world data centers. (Exceptions to this policy can be made on a case by case basis at the discretion of the chief editor, but such an exception needs to be explicitly requested by a submitting author.) 4. General writing styleGeneral writing style should follow that used in AMS and AGU print journals. The Chicago Manual of Style, 14th ed., provides a complete reference to writing and other style issues, with the exception of some technical and scientific writing elements. For those elements not covered in the Chicago Manual of Style, the AIP Style Manual provides excellent guidance. Accepted manuscripts will be edited to bring them into conformance with a uniform journal style. As specific aspects of this style become firmer, this section of the guidelines will be updated. 5. "Live Math"The term "live math" is used to describe equations that are presented electronically in a form allowing a symbolic mathematics analysis package (such as Mathematica) to manipulate the equations and provide calculations or graphical output. It is intended for Earth Interactions to support live math. Initially, this will be made possible by allowing authors to submit self-contained Mathematica Notebook files in support of their article. In the final SGML presentation of the article, equations and graphics for which the author has prepared a self-contained Mathematica Notebook will be indicated and a hypertext link to the Notebook file will be provided (which can be viewed by the reader using free MathReader software available from Wolfram Publishing at http://www.wri.com/]. For initial submissions, authors should indicate the existence of a live math module by inserting the following text into their manuscript: "[see supporting Mathematica Notebook file filename.ma]." We expect the area of live math to be a rapidly evolving one, so authors interested in taking advantage of this possibility should check the information to contributors periodically to learn of additional options.
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